Faculty Taking Student Attendance Policy

Policy #: 
HRC 503.002
Executive Owner: 
Senior Vice President Operational Strategy & Learning

This scope of this policy is all AdventHealth University (AHU) faculty.


The purpose of this policy is to require that all faculty recordstudent attendance for each didactic, clinical, and laboratory class period.


Faculty members at AHU are required to take student attendance for each didactic and laboratory class period. The faculty member will record all student tardiness and absenteeism. The faculty member will record whether absence is excused or not excused. Faculty will record attendance of all classes in programs that are approved by the administration. Faculty members receive attendance records from the clinical faculty or preceptors and are required to drop students as listed below.

The last day of attendance must be reported on the drop/add form and must be submitted no later than 14 calendar days after the student’s last date of attendance as determined by the faculty member in their attendance records. Faculty will complete and submit an administrative drop form to the Registrar’s Office no later than 14 calendar days after the last day of attendance.


Timely information about student attendance provides the University with opportunities to identify and assist students at academic risk and is necessary to comply with federal regulations. AHU is required to return Title IV aid as soon as possible but not later than 45 days after it determines, or should have determined, that a student has withdrawn. In addition, if a student is due a post-withdrawal disbursement, the date of the school’s determination must allow the university to meet the 30-day post-withdrawal disbursement notification requirement.


Last day of attendance is the last day of physical attendance in the class or participation in an academic activity. 

Academic activities are activities that indicate a student is engaging with the curriculum. They include completing an assignment, taking an exam, asking an academic question of an instructor, or participating in class discussion.  Simply logging onto an online course and participating in academic advising are not sufficient to be considered attendance.

Date of institution’s determination is when the institution is notified either verbally or in writing.  It is not the date that a form is received by, or arrives at, the Registrar’s Office.



CommitteeDate VotedMinutes Code
President's CouncilMonday, August 1, 201616:77
Approved by: 
Edwin Hernandez
Approval Date: 
Friday, March 15, 2019
Effective Date: 
Wednesday, June 1, 2016
Review Date: 
Friday, March 8, 2019
Wednesday, March 16, 2022