Use of Generative AI Policy

Policy #: 
INT 601.001
Executive Owner: 

Applies to all AdventHealth University Employees and Students 


To outline the parameters for use of Generative AI (such as ChatGPT) at AHU 


Generative artificial intelligence (AI) language models, including products like ChatGPT, Microsoft Copilot, and Bard, are powerful tools that can assist with various tasks from teaching and learning, to writing support, to data analysis. However, there are also concerns about the potential misuse of these tools and any data shared with AI services. When you provide information to these tools, such as queries, student essays, grant proposals, source code, or datasets, it is the same as posting the information on a public website. In many cases, any data you enter into an AI tool becomes part of its training data, which it may then share with other users outside the university. 

Allowed Uses 

  • Compiling, summarizing, and editing reports on publicly available data 
  • Generating ideas for presentations, lessons plan, teaching strategies, assessment methods or other work product using general prompts that do not include AdventHealth University sensitive data 
  • Drafting and editing documents that will be made public, such as promotional material or conference papers (When not prohibited by another party (e.g., conference organizers prohibiting AI use in papers or presentations)) 

Prohibited Uses 

  • Entering any protected information. Especially FERPA, PCI, PII, or PHI protected information. 
  • Any information gained from clinicals that your clinical provider prohibits the sharing of. For instance, AdventHealth explicitly prohibits the sharing of all non-public information according to their data classification policy (CW IS SEC 119.1 Data Protection and Privacy Appendix

Academic Integrity 

  • While Generative AI changes many things it does not change the fundamental expectation of ethical student behavior. AHU’s Academic Misconduct Policy (ACD 101.005) still applies. Generative AI must be properly cited like any other source pursuant to our plagiarism requirements. 
  • FERPA – Family Educational Rights and Privacy Act a federal law protecting student information, such as Student names and grades, disability related information, financial information, social security number, etc. 
  • PCI DSS – Payment Card Industry This is the term associated with protected credit card information such as credit card numbers, expirations dates, etc. 
  • PII – Personally Identifiable Information such as those covered by FERPA 
  • PHI – Protected Health Information (i.e. information protected by the law known as HIPAA) such as patient information that you may have access to through clinicals


CommitteeDate Voted
Academic PoliciesWednesday, September 13, 2023
AHU CabinetTuesday, January 23, 2024
Approved by: 
Approval Date: 
Tuesday, January 23, 2024
Effective Date: 
Tuesday, January 23, 2024