Sabbatical Leave Standard Operating Procedure

Application:

• The faculty member must submit a Sabbatical Leave Application and a Letter of Intent to the Office of Academic Administration.
• Signatures from the Academic Leader and Human Resources Director must be obtained prior to submission to Academic Administration.
• The Sabbatical Leave Application and Letter of Intent must be submitted by July 1 of the academic year prior to the sabbatical leave.
• The Office of the Academic Administration Leader acknowledges receipt of the application.
• The Letter of Intent must include a curriculum vitae and outline of the proposed scope of activities during the sabbatical including:  a draft research proposal, travel plans, a list of collaborators, if any, and any other information that supports the proposed sabbatical leave activity.
• In order to be approved for a Sabbatical Leave, the faculty member must identify a sound and rigorous scholarly/research endeavor.  This should include specific scholarship/research methods and deliverables.

Approval

• The Sabbatical Leave Application and Letter of Intent will be forwarded by an Academic Administration Leader to the Faculty Rank and Promotion Committee for review.
• This committee will make its recommendations to the Office of Academic Administration for final approval, in consultation with the University President.
• Written notification of final approval granting sabbatical leave will be given by December 1 of the academic year prior to the leave.

Report

Within a trimester after the sabbatical has been completed, the faculty member must demonstrate accomplishments of his or her sabbatical work by:

• an oral presentation
• the submission of evidence to an appropriate venue
• peer-reviewed publication