Drop/Withdrawal Policy

Policy #: 
ACD 101.004
Executive Owner: 
Registrar
Scope: 

This policy applies to all AdventHealth University (AHU) students.

Purpose: 

To define when and how students can drop/withdraw from a course or courses, a program, or the University, how grades are assigned, and when any penalty may apply.

Policy: 

It is the responsibility of the student to withdraw in writing to the Office of the Registrar by completing a drop/withdrawal form by the deadline listed in the Academic Calendar of the Academic Catalog.

Students should be aware that course withdrawals may affect:

  • Anticipated graduation dates
  • Immigration status
  • Financial status
  • Eligibility for a professional program
  • Progression requirements for a professional program.

Before a student withdraws, we recommend that the student:

  • Meet with the professor to discuss his or her progress in the course
  • Meet with an academic advisor to discuss how the withdrawal will affect his or her educational plans
  • Meet with a financial aid advisor to discuss how the withdrawal will affect his or her financial aid
  • Refer to the Refund Policy in the Financial Information section of the Academic Catalog.

When a student withdraws from a class, a W or WF grade is given based on the following:

  • The last day to drop a course is determined by the week number in the session.
  • Students may withdraw during the first week of the course without penalty. No record will appear on the permanent academic record.
  • Beginning with the second week of the course to the published Drop deadline, students will receive a “W” for the course.
  • Students who withdraw after the published deadline will receive a “WF” for the course.
  • The assigned W or WF grade is determined by the date the student or faculty member notifies the office, not the last date of attendance.

Drop Deadlines for All Academic Sessions

Number of Weeks in Session Number of weeks in session Grade of “W” will be assigned during this period Grade of “WF” will be assigned
4 End of 1st school week in the session Beginning of 2nd week to end of 3rd week Beginning with the 4th week
5 End of 1st school week in the session Beginning of 2nd week to end of 4th week Beginning with the 5th week
7 End of 1st school week in the session Beginning of 2nd week to end of 5th week Beginning with the 6th week
9 End of 1st school week in the session Beginning of 2nd week to end of 7th week Beginning with the 8th week
10 End of 1st school week in the session Beginning of 2nd week to end of 8th week  Beginning with the 9th week
11 End of 1st school week in the session Beginning of 2nd week to end of 8th week Beginning with the 9th week
12 End of 1st school week in the session Beginning of 2nd week to end of 9th week Beginning with the 10th week
14 End of 1st school week in the session Beginning of 2nd week to end of 11th week Beginning with the 12th week
16 End of 1st school week in the session Beginning of 2nd week to end of 12th week Beginning with the 13th week
17 End of 1st school week in the session Beginning of 2nd week to end of 13th week Beginning with the 14th week
18 End of 1st school week in the session Beginning of 2nd week to end of 14th week Beginning with the 15th week

An Administrative Drop may take place if a student is absent for a period of two consecutive weeks and does not contact the instructor or complete a drop/withdrawal form.

Students who temporarily leave the University will be given a withdrawn status if they are gone for more than two academic periods. Students who attend other institutions after leaving will be required to provide updated official transcript(s) for evaluation upon re-entry to AdventHealth University.

Definition(s): 

W: Withdrawal
WF: Withdrawal, Failing. This grade is equivalent to a failure.

Keyword: 

Committees

CommitteeDate VotedMinutes Code
President's CouncilWednesday, April 19, 201722:07
Academic PoliciesWednesday, January 12, 2022
Approved by: 
Approval Date: 
Thursday, October 26, 2017
Effective Date: 
Thursday, October 26, 2017
Review Date: 
Friday, January 8, 2021
Wednesday, January 12, 2022