Sabbatical Leave Standard Operating Procedure

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SOP #: 
HRC 501.005 PR
Executive Owner: 
Senior Vice President Operational Strategy & Learning
The scope of this standard operating procedure is all AdventHealth University (AHU) faculty.
To outline the procedure to apply and be approved for a Sabbatical Leave.


  • The faculty member must submit a Sabbatical Leave Application and a Letter of Intent to the Office of Academic Administration.
  • Signatures from the Academic Leader and Human Resources Director must be obtained prior to submission to Academic Administration.
  • The Sabbatical Leave Application and Letter of Intent must be submitted by July 1 of the academic year prior to the sabbatical leave.
  • The Office of the Academic Administration Leader acknowledges receipt of the application.
  • The Letter of Intent must include a curriculum vitae and outline of the proposed scope of activities during the sabbatical including:  a draft research proposal, travel plans, a list of collaborators, if any, and any other information that supports the proposed sabbatical leave activity.
  • In order to be approved for a Sabbatical Leave, the faculty member must identify a sound and rigorous scholarly/research endeavor.  This should include specific scholarship/research methods and deliverables.


  • The Sabbatical Leave Application and Letter of Intent will be forwarded by an Academic Administration Leader to the Faculty Rank and Promotion Committee for review.
  • This committee will make its recommendations to the Office of Academic Administration for final approval, in consultation with the University President.
  • Written notification of final approval granting sabbatical leave will be given by December 1 of the academic year prior to the leave.


Within a trimester after the sabbatical has been completed, the faculty member must demonstrate accomplishments of his or her sabbatical work by:

  • an oral presentation
  • the submission of evidence to an appropriate venue
  • peer-reviewed publication


CommitteeDate VotedMinutes Code
President's CouncilMonday, October 19, 201515:124
President's CouncilMonday, October 15, 201818:110
President's CouncilMonday, May 17, 202121:36
President's CouncilMonday, January 10, 202222:11
Approved by: 
Review Date: 
Wednesday, September 26, 2018
Monday, May 17, 2021
Thursday, January 6, 2022
Friday, October 27, 2023