Travel and Business-Related Expenses - Non-Overnight Travel Policy

Policy #: 
FIN 404.005
Executive Owner: 
Senior Vice President Chief Financial Officer

Employees traveling from one place to another to conduct work activities while that person is not in overnight-travel status. Mileage reimbursement initiates from employees permanent residence if official AdventHealth University work requires them to leave from residence and not the University.


Describe the process to document travel and business-related expenses for non-overnight travel by authorized employees in connection with their work duties that will be reimbursed by AdventHealth University.


AdventHealth University recognizes that AdventHealth University Personnel may be required to travel for the mission of AdventHealth University. AdventHealth University Personnel are expected to exercise discretion for business expenses on behalf of AdventHealth University. Business-related expenses will be reimbursed when supported by all required and complete documentation.


Reimbursable business-related transportation expenses include

  1. Airfare, rail, bus or taxi transportation or the standard mileage allowance associated with the use
  2. Parking fees and tolls.
  3. Tips related to valet parking (in non-overnight circumstances). Tips are allowable up to a maximum


The following elements must be submitted with expense report form (located on the read only drive-transportation expenses incurred:

  1. The amount of each separate expense, including business mileage for the use of an employee’s personal mileage reimbursement rate, which can be found on the expense report.
  2. The date of the expense or use;
  3. The name of the destination; and
  4. The business reason for the expense or use of vehicle.

SOP stands for standard operating procedure.



CommitteeDate VotedMinutes Code
President's CouncilMonday, February 21, 202222:25
Approved by: 
Edwin Hernandez
Approval Date: 
Tuesday, January 22, 2019
Effective Date: 
Wednesday, July 1, 2015
Review Date: 
Tuesday, December 1, 2015
Monday, January 14, 2019
Friday, January 14, 2022