Travel

A requisition with proper documentation must be submitted to AdventHealth shared services for the purchase of goods and services.

Approval Requirements

Based on amount of the requisition it will be electronically routed for appropriate approvals.

Specified Exceptions

Limited disbursements may be authorized outside of the purchasing process, but they require pre-approval by department director.

AdventHealth University employees may submit for reimbursement the costs of professional dues, memberships, and publications that are connected with the jobs they perform. In order to meet the criteria for reimbursement, the expense incurred must be considered necessary and/or supportive of the employee’s ability to perform his or her job.

A. REIMBURSABLE EXPENSES

AdventHealth University recognizes that AdventHealth University Personnel may be required to travel for the mission of AdventHealth University. AdventHealth University Personnel are expected to exercise discretion for business expenses on behalf of AdventHealth University. Business-related expenses will be reimbursed when supported by all required and complete documentation.

A. REIMBURSABLE TRANSPORTATION COSTS

Reimbursable business-related transportation expenses include

AdventHealth University recognizes that AdventHealth University Personnel may be required to travel or incur other expenses in order to conduct company business and further the mission of AdventHealth University. It is the policy of AdventHealth University to reimburse reasonable and necessary business-related expenses actually incurred by AdventHealth University Personnel. AdventHealth University Personnel are expected to exercise discretion and good business judgment and be cost conscious when incurring business expenses on behalf of AdventHealth University.

• Employees are encouraged to actively participate in professional associations and acquiring/renewing certifications/licensing.
• Department budgets may provide funding for professional activity based on the departmental budget.

General Guidelines

The employee reimbursement policy requires employees to submit an expense according to the following procedures:

A. Expense Report Submission